Contractor - How to Find the Labor Compliance/Prevailing Wage Administrator and Why You May Be Referred

DELETE A CERTIFIED PAYROLL REPORT/ PERMITTED DAYS TO EDIT EXCEEDED

If a CPR has the wrong week end date, or was certified under the incorrect project name, currently these two items are not editable. You will need to start with your ‘Show Info’ and ask that it be deleted and begin again entering the CPR, as if it were the first time through, being sure to choose the correct week end date or enter under the correct project name.

We highly stress that you are choosing the correct week end date, as well as, choosing the correct project to start.

Here we have outlined for you that the week end date should be entered based on the day of the week you end your

payroll on:

• Monday through Sunday = Sundays are your week end date
• Tuesday through Monday = Mondays are your week end date
• Wednesday through Tuesday = Tuesdays are your week end date
• Thursday through Wednesday = Wednesdays are your week end date
• Friday through Thursday = Thursdays are your week end date
• Saturday through Friday = Fridays are your week end date
• Sunday through Saturday = Saturdays are your week end date

If you need to edit, add, or delete an individual record, and the CPR “permitted days to edit exceeded” time has expired, you will need to contact the ‘Show Info’ person to get permission to edit the CPR. They will need to unlock it. Once unlocked, and if you need assistance with the editing process, then LCPtracker Support staff can assist.

NOTICES

Challenges to Prevailing Wage Rate for Non-California rates (all those outside of the State of California) – If you have issues with either the Basic Hourly Rate (BHR) or Total Hourly Rate (THR) loaded in the system, then LCPtracker Support can only check the Administrator side and what is loaded. If Support sees that what is loaded corresponds with what the Payroll Notice says, and you want to dispute the rates, you will need to contact the ‘Show Info’ person to discuss. LCPtracker Support does not maintain these rates, therefor, they do not have knowledge to interpret the rates. Support only sees what is loaded and what the Notices state.

California Wage Rates – LCPtracker Support staff will double check the wage rate, share the source information with the contractor, and if this is not sufficient, then you will need to contact your ‘Show Info’ person to discuss. LCPtracker maintains these rates so we have knowledge to check the rates for accuracy.

INTERPRETING ADMINISTRATOR NOTICES

Occasionally, an Administrator will reject a CPR and list no reason for doing so. First check the Administrator Notices by going to the Notices tab and choosing the Administrator Notices sub-tab. Click on the details and view; if there is nothing, no explanation, just rejected (this does not happen often but it has occurred), you will need to contact the ‘Show Info’ person to discuss.

If the Administrator explains why they are rejecting the CPR, then LCPtracker Support staff can assist and there should be no need to contact the ‘Show Info’ person.

eDOCUMENT NEEDS TO BE DELETED

Any deleting of eDocuments is done by the Prime/General and/or Administrator (‘Show Info’). It is highly suggested that if you uploaded a document that needs to be deleted, that you first edit Details. Some fields are editable when you go into the Details. Edit the description of the incorrect document (perhaps enter “incorrect document, please delete” and save), then upload the correct document BEFORE you contact your ‘Show Info’. This helps the work flow by having the correct one already in before asking that the incorrect one be deleted. 

When you click on eDocuments navigation tab, then the View Documents

 button, this screen below will appear. Select the filter parameters, i.e., project, contractor, or document type. You may also filter by Document date or Submittal date.

RECOVERY ACT (ARRA) ADDITIONAL DATA ENTRY (ARRA GENERAL REPORT AND FHWA 1589 AND FHWA 1587 REPORTS); FHWA 1391 ADDITIONAL DATA ENTRY OR HUD ADDITIONAL DATA ENTRY

If you know that the Project is ARRA, FHWA or HUD and are not able to submit the additional data entry (under the Payroll Records navigation tab) due to the inability to choose the project, this is another case where you will need to contact the project administrator. You will need to start with the ‘Show Info’ person to confirm that it is in fact required to do the additional data entry. Also, the Administrator of the project must mark it as so when they setup the project so that you are able to do the additional data entry requirement.

WORK ORDERS

Administrator / Prime Contractor Setup for Work Orders

Primes - you may setup work orders if the Administrator designated a project as a work order project. Since the continual entry of new work orders may be operationally awkward; the Prime Contractor is permitted to enter work orders as well as the Administrators. Project Setup can ONLY be done by Administrators and they will mark the Project “Require Work Orders”.

Subcontractors - If you know that the Project is to have work orders associated with it and are not able to choose work orders when entering payroll records, contact your Prime Contractor first prior to the ‘Show Info’.

Prime Contractor – If you know that the Project is to have work orders associated with it and are not able to setup work orders under the Setup navigation tab, start with the ‘Show Info’ person. 

Please note, the Administrator that sets up the Project must mark that it ‘Requires Work Orders’ in order for them to be defined.