Specialty Reports, ARRA, HUD, Transit - HUD 2516 Report

Report Description: This report is to be completed by the agencies and/or project owners for reporting contract and subcontract activities of $10,000 or more under the following programs: Community Development Block Grants (entitlement and small cities); Urban Development Action Grants; Housing Development Grants; Multifamily Insured and Noninsured; Public and Indian Housing Authorities; and contracts entered into by recipients of CDBG rehabilitation assistance.  It contains the following information:

• Agency name (Database Name)
• Housing Agency – IPA or PHA (Selection made on the Report Parameters)
• Location (Pulls Address from Client Info Page)
• Agency Contact Person (Main Person Setup for Project)
• Agency Phone Number (Main Person Setup for Project)
• Reporting Period (Years the Award Date is Entered)
• Program Code (Selection is made on the Report Parameters)
• Date Submitted to Field Office
• Grant / Project Number or HUD Case Number
• Amount of Contract or Subcontract
• Type of Trade Code – Required to be collected in contractor setup page
• Contractor or Subcontractor Business Racial / Ethnic Code
• Woman Owned Business Yes / No
• Section 3 Yes / No
• Subcontractor Identification (ID) Number
• Contractor / Subcontractor Name and Address

Parameters:

• Reporting Period – Will show the standard HUD reporting period for projects that contain an Award Date in the Project Set Up page.
• HUD Projects – Will show jobs that are marked as “HUD Projects” and have an Award Date between Oct 1^st and Sept 30^th of the Year selected.  At this time the report can only be generated one project at a time.
• Program Code - These are the default options listed by HUD at the bottom of the HUD-issued 2516 report template.  Please select which one is appropriate for the project selected.
• Housing Agency – IHA, PHA or N/A which will not mark either one if selected.  Report header will only show IHA or PHA.
• Date Submitted to Field office - This date will populate on report.

Preconditions: the following items need to be considered for this report to run correctly.  

• HUD Project checkbox MUST be checked in Project Setup page 
• An Award Date MUST be entered on the Project Setup page
• Requires Contract ID be used (Dept setting and relates to contractor assignment page)
• Requires Contract Amount entered (Dept setting and relates to contractor assignment page)
• User Needs to Select “Type of Trade” in Contractor Set Up page
• User Needs to Use Section 3 checkbox on the Contractor Set Up page when applicable
• Business Certification should be required on the Contractor Set up page (LCPtracker PM can assist with turning this setting on as a required field)

Report Sample:

Color Key:

Teal highlighted areas pull information from the Contractor assignment page.

Yellow highlighted areas pull information from the Contractor Set Up page.

Information from Contractor assignment page.