Vantage Point - Monthly Payment Verification Job Aid 2024

Verify Monthly Payments with Two Simple Steps

Each month, prime vendors are required to report the payments they sent to their subvendors the month prior.

Subvendors must verify payments received during the month (this may be different from the invoiced amount).

For example: If a subvendor sent an invoice in December and was paid in February, the subvendor will verify what was paid to them in February.

Step 1: View Payment Verification

Option 1: Via Email Link

1. Subvendors will receive a payment verification email when the prime vendor reports payments sent.
   • Note: Vendor admin users can create new users to receive verification emails and can “disable” existing users to prevent them from receiving verification emails.
2. Review the details of the email and click the Verify Payment button.
   • Note: This option does not require the sub vendor to login to the system. OR

Option 2: Via System Login

1. Login to the VantagePoint system. On your Summary dashboard, the Unverified Received metrics box will show the total number of pending payment verifications by aging category. Click on any value in the table to view the details.
2. Identify the appropriate payment and click Open.

Step 2: Verify Payment

1. Payment verification details will open in a web browser. Review contract details at the top of the screen and payment details reported by the prime on the left-hand side of the screen.
2. In the Verify Payment Amount field enter the value of the payment received or check “I did not receive a payment this month”.
   1. If the amount reported by the prime vendor is not correct, enter the amount that was received to create a dispute.
   2. If a payment is being disputed, enter the reason for the dispute in the Notes field.
3. Complete the remaining fields on the right-hand side of the screen:
   1. Enter the date the payment was received.
   2. Use the Notes field to enter comments about the payment, if necessary.
4. Confirm the accuracy of the information reported by entering your name and email, then click Submit Payment Verification.